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Privacy Policy

Introduction

Bita Quantum AI Inc (“we”, “our”, “Company”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, and disclose information about you when you visit our website bitaquantumai.com  (the “Site”) or engage with our services. We operate in compliance with all applicable laws and regulations concerning the protection of personal information, including Personal Information Protection and Electronic Documents Act (PIPEDA), Act Respecting the Protection of Personal Information in the Private Sector (Loi sur la protection des renseignements personnels dans le secteur privé).

As a forefront innovator in quantum technology, including computing, data protection, and telecommunications, we recognize the critical importance of safeguarding the confidentiality of the information you provide to us. This Privacy Policy applies to all visitors, users, and others who access our website (“you”, “users”).

Personal Information

Personal information refers to information about an identifiable individual. It includes details that can be used to distinguish or identify a specific person, such as name, contact information, home address, email address, or employment history. This definition encompasses both information provided directly by you and technical information collected automatically during your interaction with our Site, if such information can identify you individually.

However, personal information does not include business contact information used solely to communicate with you in your professional capacity, such as your name, title or position, business address, or telephone number. Additionally, information that has been aggregated or anonymized so that it cannot be linked to an identifiable individual is not considered personal information under this policy.

This Privacy Policy governs how we collect, use, and protect personal information in accordance with applicable privacy legislation, including PIPEDA (Personal Information Protection and Electronic Documents Act) and other relevant laws. It applies to all visitors, users, and others who access our website (“you”, “users”).

Accountability and Privacy Governance Policies

Bita Quantum AI Inc. is committed to protecting the personal information we collect, use, and disclose in accordance with applicable privacy legislation. We take our responsibility for safeguarding personal information seriously and have implemented comprehensive policies and procedures to ensure its protection. These measures include:

  • Appointment of Privacy Officer: We have appointed a dedicated Privacy Officer to oversee privacy matters within our organization. Our Privacy Officer can be contacted through the details provided in the Contact Us section below.
  • Protection of Personal Information: We have established stringent policies and procedures to safeguard personal information from unauthorized access, use, or disclosure while it is in our custody or control.
  • Response to Data Subject Requests: We have implemented efficient processes to respond to data subject requests, such as access requests or complaints, in a timely and effective manner.
  • Privacy Framework: Our privacy framework outlines clear roles and responsibilities for our employees regarding the handling and protection of personal information.

At Bita Quantum AI Inc., maintaining the confidentiality and security of your personal information is integral to how we conduct business. If you have any questions or concerns regarding our privacy practices, please contact our Privacy Officer using the details provided in the Contact Us section below.

Collection of Personal Information

Bita Quantum AI Inc. primarily collects personal information directly from individuals. This includes information provided by you, such as personal identifiers (e.g., name, email address, phone number) and professional details (e.g., employment history, skills), particularly if you apply for a position with us. Additionally, we may receive information indirectly, such as through background screenings for job applicants or automatically through our websites (e.g., browsing activity, IP addresses).

We maintain records of the work performed and services provided in compliance with applicable regulatory requirements and professional standards. These records may contain personal information and are securely stored to prevent unauthorized access (see Safeguards).

Periodically, we may request you to update your personal information, contact details, or preferences. Clients are encouraged to contact the lead lawyer handling their file to ensure the accuracy of personal information maintained in our client files.

Depending on your interactions with us, we may collect the following types of personal information:

  • Personal Identifiers and Contact Information: Name, email address, postal address, phone number, and credentials if you create an account on our website.
  • Browsing Activity and Interactions: Information on pages viewed, job offers, preferences, email interactions (e.g., bounce backs, click-throughs), and IP addresses. This information is treated as personal information if it can identify you as an individual (details provided in the “How we collect your personal information” section).
  • Professional or Employment-Related Information: Job search criteria, employment experience, educational background, skills, references, and other details from your resume or career-related information if you apply for a position with Bita Quantum AI Inc.
  • Other Information: Any additional information you voluntarily provide, such as comments or materials submitted through our interactive features like the “Contact Us” form or other communication channels.

While providing your personal information is generally optional, refusal to do so where requested may limit our ability to deliver certain products, services, or proceed with our business relationship.

How We Use Your Information

At Bita Quantum AI Inc., we utilize personal information for various purposes aimed at enhancing your experience and providing valuable services. Here’s how we use the information we collect:

General Business Purposes:

  • Facilitating account creation on our Site.
  • Providing information about employment opportunities and career-related content.
  • Fulfilling requests for information or services you initiate.
  • Communicating with you regarding our services or your interactions with our Site.
  • Distributing user-generated content, such as comments on message boards, to other users.
  • Protecting our Site against online threats like spam bots and malware.
  • Safeguarding our operations and those of our affiliates.
  • Pursuing available remedies or limiting potential damages.
  • Protecting our rights, privacy, safety, or property, as well as that of our affiliates, you, or others.
  • Enforcing our Site’s terms of use and managing our business operations.
  • Complying with legal and regulatory requirements.

Research and Development:

  • Administering and improving our services and Site functionality.
  • Tailoring our services and Site experience to better match your preferences or usage patterns.
  • Conducting general commercial research and analysis. When required by law, we use de-identified or anonymized information for these purposes.

Marketing Communications:

  • Sending promotional emails or other communications with your express consent or when permitted by Canada’s Anti-Spam Legislation (CASL). You can opt-out of receiving these communications by following the instructions provided in the messages or contacting us through the details listed under the “Contact Us” section.

Retargeting:

  • Using third-party advertising companies to display ads related to our services on other websites based on your interaction with our Site. These companies may place or recognize cookies on your browser to facilitate this process, including through pixel tags.

Information Sharing and Disclosure

At Bita Quantum AI Inc., safeguarding your personal information is paramount. We only share your information in accordance with this Privacy Policy and applicable laws. Here’s how we handle information sharing and disclosure:

  • Affiliates and Third Parties: We may share your personal information with our affiliates and trusted third parties as necessary to fulfill the purposes outlined in this Privacy Policy. This includes service providers who assist us in areas such as data hosting and IT services. All third parties are contractually obligated to protect your information and are prohibited from using it for any other purpose.
  • Legal Compliance and Business Operations:
    We may disclose your personal information:
  • To comply with legal obligations, such as responding to lawful requests from public and government authorities.
  • To enforce our agreements and protect the rights, safety, or property of Bita Quantum AI Inc., our users, or others.
  • In connection with a business transaction, such as a merger, acquisition, or sale of assets.
  • Legal Services: In the course of legal proceedings, we may share personal information with legal entities, including opposing parties, counsel, and courts, to facilitate litigation, arbitration, or other legal processes.
  • Restrictions on Further Sharing: As a general policy, we do not sell, rent, lease, or otherwise transfer any information collected automatically or voluntarily to third parties for their own use without your explicit consent.
  • International Transfers: Personal information may be transferred and stored outside of Canada, including to jurisdictions with different data protection laws. When transferring personal information internationally, we ensure adequate safeguards are in place to protect your privacy rights.
  • Your Consent: We may share your information with third parties not described above if we notify you and you consent to the sharing.
  • Changes in Ownership: In the event of a merger, acquisition, or other corporate restructuring, personal information may be transferred as part of the transaction. We will notify you via email or a prominent notice on our website of any change in ownership or use of your personal information.
  • Contact Us: If you have any questions or concerns about how your personal information is handled or wish to exercise your privacy rights, please contact our Privacy Officer at info@bitaquantumai.com.

Information about Our Website

Visiting Our Website: You can browse our website without disclosing personal information. However, we collect IP addresses and related information (e.g., page requests, browser type) to analyze website activity and enhance user experience.

Cookies and Similar Technologies: Our website uses cookies and similar technologies to recognize your device and preferences. You can manage cookie preferences through your browser settings to accept or decline cookies. Note that disabling cookies may limit access to certain features.

Analytics: We use third-party services like Google Analytics to analyze website usage (e.g., popular pages, search terms) for improving our services. These services may collect data through cookies and similar technologies. To opt-out of Google Analytics tracking across all websites, you can install the Google Analytics Opt-out Browser Add-on available at https://tools.google.com/dlpage/gaoptout.

Interest-Based Advertising: Third-party advertisers and ad networks may use cookies for interest-based advertising based on your web browsing activity. You can manage your preferences and opt-out of such advertising by adjusting your browser settings to reject third-party cookies or through tools provided by the Digital Advertising Alliance of Canada at https://youradchoices.ca/. Please note, opting out of interest-based advertising does not eliminate all advertising and may not apply to every device or browser. Ensure cookies are enabled in your browser settings for opt-out preferences to take effect.

Third-Party Links: Our website may contain links to third-party sites or services for your convenience. Please note that this Privacy Policy applies solely to information collected on our website. We are not responsible for the privacy practices, information, or content of any third parties, including those operating sites or services to which our website links.

The inclusion of a link or reference on our website does not imply endorsement of the linked site or referenced service by us or our affiliates. We encourage you to review the privacy policies and terms of use of every website you visit or interact with, whether through links on our website or otherwise.

Security, Retention, and Safeguards of Personal Information

We prioritize the protection and confidentiality of your personal information. We employ rigorous organizational, technical, and administrative security measures designed to safeguard your personal information within our organization. These measures include but are not limited to:

  • Organizational Measures: We maintain strict internal policies and procedures governing the handling of personal information. Our employees are trained in the importance of data protection and confidentiality.
  • Technical Measures: We utilize advanced encryption techniques and secure socket layer (SSL) technology to protect data transmission over the internet. Our systems are regularly updated and maintained to mitigate vulnerabilities.
  • Administrative Measures: Access to personal information is restricted to authorized personnel who require access to perform their job functions. We conduct regular audits and reviews of our data handling practices ensuring compliance with privacy standards and legal requirements.

Despite these proactive measures, it is important to note that no data transmission or storage system can be guaranteed to be completely secure. If you believe that your interaction with us is no longer secure or if you have concerns about the security of your personal information, please notify us immediately using the contact details provided in the “Contact Us” section below.

Retention of Personal Information

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. This includes retaining personal information to comply with legal obligations, resolve disputes, and enforce our agreements.

Safeguards

In addition to our security measures, we have implemented robust safeguards to protect personal information against unauthorized access, use, modification, or disclosure. These safeguards include:

  • Physical security measures to protect against theft and unauthorized access to our premises and systems.
  • Technological security measures such as firewalls, encryption, and access controls to safeguard electronic information.
  • Administrative controls and procedures to restrict access to personal information to authorized personnel only.

We continuously assess our safeguards to ensure they remain effective and aligned with industry standards and best practices. Our commitment to data security is unwavering, and we strive to maintain the integrity and confidentiality of your personal information at all times.

Consent

At Bita Quantum AI Inc., safeguarding personal information is paramount. We obtain explicit consent from our clients for the collection, use, and disclosure of their personal information, as mandated by applicable privacy laws. When individuals initiate contact with us or voluntarily provide personal information, we presume their consent to its reasonable collection and use, aligned with the intended purposes.

Clients engaging in our services, as well as individuals involved in proceedings opposite our clients, are presumed to consent to the reasonable collection, use, and disclosure of their personal information by our professionals and agents. This is essential for providing legal representation, advice, and facilitating transactions or proceedings.

If you provide us with personal information about a third party, you are responsible for securing all necessary consents to enable us to collect, use, and disclose that information in accordance with this Privacy Policy.

Exceptions

We do not collect, use, or disclose personal information without consent, except when permitted or required by law, including:

  • When a client discloses personal information about third parties for the purposes of our legal representation or advice.
  • In response to a court order, subpoena, or legal request from a regulatory or other authoritative body.
  • When information is publicly available under applicable privacy legislation, such as in professional directories, public registries, publicly filed court records, or published sources.
  • During investigations into breaches of agreements, legal obligations, or contraventions of laws, seeking consent would compromise the integrity of the investigation or accuracy of information.
  • When obligated to disclose personal information to a lawful authority or as authorized by law.

Indemnification

You agree to indemnify, defend, and hold harmless Bita Quantum AI Inc., its affiliates, officers, directors, agents, and employees from any claims, liabilities, damages, judgments, awards, losses, costs, expenses, and fees (including legal fees and costs) arising out of or relating to your access to or use of the Bita Quantum AI Inc. website (including any Submitted Materials), or your violation or alleged violation of these Terms of Use or the Privacy Policy.

 

Disclaimer

THE SITE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT ANY REPRESENTATIONS, WARRANTIES, OR CONDITIONS OF ANY KIND. BITA QUANTUM AI INC. EXPRESSLY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, TITLE, AND WARRANTIES ARISING FROM COURSE OF PERFORMANCE, COURSE OF DEALING, USAGE, OR TRADE.

While we endeavor to maintain the timeliness, integrity, and security of the Site, we do not guarantee that the Site will be updated, complete, correct, or secure, or that access to the Site will be uninterrupted. We disclaim responsibility for any inaccuracies, errors, or materials on the Site. Additionally, we are not liable for any unauthorized alterations to the Site made by third parties.

You expressly acknowledge that the Site may be subject to circumstances beyond Bita Quantum AI Inc.’s control, and may experience limitations, delays, or interruptions inherent in internet and electronic communications. Bita Quantum AI Inc. is not responsible or liable for any delays, failures, damage, loss, or liability resulting from such circumstances. You further acknowledge that security measures implemented by Bita Quantum AI Inc., its subcontractors, and service providers may not fully protect the Site against unauthorized access, use, or disclosure. Bita Quantum AI Inc. disclaims responsibility for any unauthorized access to, use, alteration, theft, or destruction of the Site or any data stored or processed on the Site (including Submitted Materials), whether caused by accident, fraudulent means, devices, or any other method, including unauthorized alterations to the Site by third parties.

Without limiting the foregoing, Bita Quantum AI Inc.: (a) does not guarantee any specific outcomes, including employment or job offers, through the Site; (b) disclaims responsibility for any employment offers or listings, employment screenings, employment decisions, or actual employment provided by third parties; and (c) asserts that usage of the Site does not establish an employer-employee relationship or agency relationship between Bita Quantum AI Inc. and users.

 

Limitation of Liability

Bita Quantum AI Inc., its affiliates, officers, directors, employees, agents, and licensors shall not be liable for any indirect, incidental, consequential, special, exemplary, aggravated, or punitive damages of any kind, whether under contract, tort (including negligence), strict liability, or any other legal or equitable theory, including damages for loss of profits, loss of data, or loss of security of Submitted Materials (including unauthorized interception, access, or alteration by third parties of any Submitted Materials, data, or other intangibles), even if advised of the possibility of such damages or losses.

Without limiting the foregoing, Bita Quantum AI Inc. shall not be liable for damages of any kind resulting from your use of or inability to use the Site or from any third-party materials, including damages from any viruses transmitted through your use of the Site. Your sole and exclusive remedy for dissatisfaction with the Site is to stop using it.

Applicable law may not allow limitations on certain implied warranties and conditions, or exclusions or limitations of certain damages. To the extent that such law applies to you, some or all of the above disclaimers, exclusions, or limitations may not apply, and you may have additional rights.

Your Rights

At Bita Quantum AI Inc., we respect your rights regarding your personal information. You have the right to:

  • Access, update, rectify, and correct inaccuracies in your personal information.
  • Withdraw your consent to our collection, use, and disclosure of your personal information, subject to legal and contractual restrictions.
  • Request that we cease dissemination of your personal information or de-index your personal information where required by applicable law.
  • To exercise these rights, please submit a written request to our Privacy Officer using the contact information provided in the “Contact Us”.

Please note that certain exceptions may apply under applicable privacy legislation. These exceptions include information protected by solicitor-client privilege, information generated during formal dispute resolution processes, information containing confidential commercial details about another individual, or information disclosed to law enforcement or other lawful authorities where withholding disclosure is required.

Termination

Bita Quantum AI Inc. reserves the right to terminate or suspend your access to the Site at any time, with or without cause or notice, including if we reasonably believe that you have violated these Terms. Upon any such termination or suspension:

  • Your right to access and use the Site will immediately cease.
  • Bita Quantum AI Inc. may promptly deactivate or delete your username, password, and account.
  • Bita Quantum AI Inc. is not obligated to maintain or provide access to any materials associated with your account (including Submitted Materials or Feedback) and may retain or delete such materials at its discretion.
  • The provisions of these Terms that by their nature should survive termination will remain in effect.

Updates to the Privacy Policy

We regularly revise our Privacy Policy to align with evolving privacy practices and ensure the security of your information. It’s important to us that you stay informed about how we protect your data, so we encourage you to check this policy regularly on our website for the latest updates.

We may make changes to this Privacy Policy at our discretion. The “Last Updated” date at the top of this page shows when the policy was last revised. Changes will be effective immediately upon posting the updated Privacy Policy on the Site. If significant changes are made, we will notify you either through a notice on our Site or directly, as required by law. By continuing to use the Site after such changes, you agree to the updated Privacy Policy, subject to any additional requirements.

General

These Terms do not create, and shall not be construed to create any partnership, joint venture, employer-employee, agency, or franchisor-franchisee relationship between you and Bita Quantum AI Inc. If any provision of these Terms is found to be unlawful, void, or for any reason unenforceable, that provision will be deemed severable from these Terms and will not affect the validity and enforceability of any remaining provisions.

You may not assign, transfer, or sublicense any or all your rights or obligations under these Terms without our express prior written consent. Bita Quantum AI Inc. may assign, transfer, or sublicense any or all its rights or obligations under these Terms without restriction, including to its affiliates or successors.

No waiver by Bita Quantum AI Inc. of any breach or default under these Terms will be deemed to be a waiver of any preceding or subsequent breach or default. Failure to enforce any provision of these Terms shall not constitute a waiver of such provision.

Any heading, caption, or section title contained herein is for convenience only and in no way defines or explains any section or provision. All terms defined in the singular include the plural and vice versa, unless otherwise specified.

The use of the term “including” or variations thereof in these Terms shall be construed as illustrative and not limiting.

Contact Us

If you have any questions, concerns, or feedback regarding our privacy practices outlined in this policy, or if you wish to access the personal information, we hold about you, please reach out to us at:

Privacy Officer
Bita Quantum AI Inc.
#712, 2021 Atwater Ave.
Montréal, QC
or
Email: info@bitaquantumai.com

We are committed to addressing your inquiries promptly and ensuring that your personal information is handled with care and in accordance with applicable privacy laws.